SPECIAL ISSUES – GUIDELINES FOR SUBMISSION

Special Issues must receive initial approval from the Editor-in-Chief before the papers are submitted. Proposals should be emailed to the Journal Office submissions@avu.org 

There are two formats Special Issue proposals can take: 

1. A detailed formal proposal which includes the titles and abstracts of the proposed articles. This proposal format must contain:

  • The title of the Special Issue.
  • A brief CV of the proposed Guest Editor(s).
  • A statement of the Special Issue’s significance for the field of Open, Distance and eLearning
  • Titles and draft abstracts of each of the proposed articles and any draft papers that are available. The minimum number of articles for a special issue is 5. The guest editor should try to submit least 7-8 proposed articles to allow for possible rejections.
  • Brief details of contributors.
  • A timeline for authoring and submission.

2. A proposal for a Special Issue Call for Papers. This proposal format must contain:

  • The title of the Special Issue.
  • A brief CV of the proposed Guest Editor(s).
  • A statement of the Special Issue’s significance for the field of Open, Distance and eLearning and the likely content to be covered.
  • A draft of the Call for Papers. 
  • A timeline for authoring and submission.

3. Upon receiving a proposal, the Editor-in-Chief will consider whether the proposal is of interest to the journal and the proposed Guest Editors will be informed whether or not to proceed.

4. The Editor-in Chief will then appoint one of the Associate Editors to assume responsibility for the sponsorship of the Special Issue. The Editorial Team is expected to oversee the peer review process for the Special Issue and the final acceptance approval for each paper will be given by the sponsoring Associate Editor and the Editor-in-Chief.

5. The Editorial Team and the Guest Editors will liaise directly with each other regarding progress of the Special Issue and any queries that arise throughout the process.

6. In cases where a Call for Papers is issued, the Editor-in-Chief will liaise with the Guest Editors and the Associate Editor to finalise and release the Call for Papers as widely as possible. Guest Editors will also be given full support and guidance regarding the use of the online submission and reviewing system used.

7. The review process and editorial procedure. If the proposal for a Special Issue is approved, the Guest Editors must assess the articles to ensure they meet the appropriate standard of quality, originality, and significance, and then instruct the authors to submit their papers via the online submission system for the Journal. The submitted papers will then be available within the online system for the Guest Editors to send out for double blind peer review. The Editorial team will be available to assist should there be any doubt about a course of action to take.

8. Guest Editor(s) should make it clear to authors that being invited to submit a paper is not a guarantee of its publication.

9. As submissions for the Special Issue arrive directly from Authors in the online submission and review system, the Guest Editors will be able to access these and assess whether each paper is in scope for the Special Issue. The paper will then either be rejected or should be sent out for peer review. If a paper does not meet the criteria required for the Special Issue Guest Editors may reject papers without them having been sent for external peer review. The Editorial team is available to assist should there be any doubt about a course of action to take.

10. The Editor-in-Chief may wish to take a first look at all papers submitted to a Special Issue and can reject papers without review on the basis of quality, originality, or significance, or ask for further revisions to be made prior to review.
11. The double blind peer review of each paper is carried out via the journal’s online submission and peer review system overseen the by Guest Editor/Managing Editor. Once reviews are returned the Guest Editor(s) will need to take a provisional decision and this will be communicated to the Editor-in-Chief for their confirmation of decision. Should the Journal Office not agree with the acceptance decision proposed, the Guest Editor may appeal at this point if wished.

12.As articles start to be accepted the Guest Editor(s) will be prompted to start preparing an introductory article (which will be original and not previously published) to be submitted no later than 2 weeks after the acceptance of the last article in the issue. This introduction should set the scene and provide the premise for the special issue referencing the articles included within.

13.Refer to the appropriate section on the journal’s website for more information on submitting to the Journal of Research in Open, Distance and eLearning.